Section I: Contracting authority
I.1) Name and addresses
Design Dundee Limited (V&A Dundee)
SC370598
1 Riverside Esplanade
Dundee
DD1 4EZ
UK
Telephone: +44 1382411595
E-mail: christian.moire@vandadundee.org
NUTS: UKM71
Internet address(es)
Main address: http://www.vam.ac.uk/dundee
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA26503
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Other: Museum
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Audio-Visual (AV) Systems Upgrade.
II.1.2) Main CPV code
32321200
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender document invites proposals from qualified audio-visual (AV) suppliers to upgrade the AV systems in the Auditorium, Learning Room 1 (LC1), and Learning Room 2 (LC2) located along our learning corridor. The focus is on non-exhibition systems, aiming to address existing limitations while improving hybrid event capabilities, operational efficiency, staff confidence and overall user experience. Proposals must adhere to the requirements outlined in the additional document and ensure that solutions are cost-effective, modular, upgradable, and simple to use.
II.1.5) Estimated total value
Value excluding VAT:Â 85 000.00Â Â GBP
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV code(s)
32320000
32321300
32351300
32232000
32300000
32323300
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
1 Riverside Esplanade
Dundee
DD1 4EZ
II.2.4) Description of the procurement
This tender document invites proposals from qualified audio-visual (AV) suppliers to upgrade the AV systems in the Auditorium, Learning Room 1 (LC1), and Learning Room 2 (LC2) located along our learning corridor. The focus is on non-exhibition systems, aiming to address existing limitations while improving hybrid event capabilities, operational efficiency, staff confidence and overall user experience. Proposals must adhere to the requirements outlined in the additional document and ensure that solutions are cost-effective, modular, upgradable, and simple to use.
II.2.5) Award criteria
Criteria below:
Quality criterion: Adherence to technical requirements and facility to use. / Weighting: 30
Quality criterion: Supplier expertise and ongoing support capabilities. / Weighting: 10
Quality criterion: Modularity and upgradability of proposed solutions. / Weighting: 10
Quality criterion: Timeline feasibility, level of disruption, project management. / Weighting: 10
Cost criterion: Cost-effectiveness. / Weighting: 40
II.2.6) Estimated value
Value excluding VAT:Â 85 000.00Â Â GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract for support and maintenance of equipment use will be eligible for renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: Yes
II.2.11) Information about options
Options: Yes
Description of options:
We will be open to hear any options that would help us to achieve our goals.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 04/07/2025
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3Â (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date: 07/07/2025
Local time: 10:00
Place:
1 Riverside Esplanade
Dundee
DD1 4EZ
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=798642.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:798642)
Download the copy of the online SPD document here (to be completed online through postbox submission):Â https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=798642
VI.4) Procedures for review
VI.4.1) Review body
Design Dundee Limited
Dundee
UK
VI.5) Date of dispatch of this notice
13/05/2025